Finance and Admin Assistant At Action Against Hunger - Nigeria

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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Position Details
Title: Finance and Admin Assistant
Location:  Potiskum, Yobe State
Starting date: As Soon As Possible
Direct Line Manager: Finance and Admin Officer
Minimum Basic Salary: N156,995 per month

Objective 1

The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents

Tasks and Responsibilities

Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
Make advances payment in accordance with established procedures
Keep the advance books and cash journal
Record budget allocations and accounting codes of the expenses
Before recording, check that the supporting documents comply with AAH procedures
Ensure that accounting documenting are translated if necessary
Check cash balances daily and report any discrepancies to the line manager
Send to Damaturu accounting documents on a weekly basis after a final check of supporting documentation
Ensure cash box security and confidentiality of information
Visit field regularly to administer cash payment to beneficiaries
Objective 2

Manage accommodation for staff travelling to Potiskum and ensure supplies in the office at all time.

Tasks and Responsibilities

Provide timely request of supplies required on monthly basis.
Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
Arrange accommodation in Guesthouse and hotels based upon approved travel request.
Ensure that all staff submit time-sheet and 10 minutes conversation on a monthly basis before 5th of every month.
Track and share leave absence with Damaturu office
Monitor Maintenance staff to make sure the office is kept tidy and clean at all times
Take minutes of meetings and proceedings at weekly briefings and other functions
Arrange logistics for meetings, retreats and workshop as required
Scan all documents to Damaturu and Abuja as required.
Internal & External Relationship

Internal

Directly reporting to Finance Officer Damaturu
Technically supported Finance Co Abuja
Liaise with  Damaturu finance team
Liaise with Logistics team / PMs
External

Suppliers, vendors, Government and operational partners
Position Requirements

BSc./HND Accounting, Bachelor level degree in management, finance, or related field
Minimum of 1 year experience in a finance and administration-related role. 
Essential

Professional
Organized with time management and planning skills
Sense of confidentiality
Strong computer skills, and familiarity with Microsoft Word and Excel
Ability to manage and follow work plans
Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Qualifications:

Experience in a non-governmental organization is preferred
Experience with donor-funded programs would be appreciated
The deadline for this position is Friday, May 22, 2020.

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